All that archival data, just make that's uploaded to Google Drive. So, the general rule is once you have any kind of business data and you've made the switch over to G Suite, the general rule is you want to just put all of that data inside of the Google ecosystem, inside of Drive, upload all your historical emails into Gmail, all that stuff sitting around on maybe a local server or even if it's sitting in, for example, it might be sitting on a hard drive or on a USB drive or something like that. As long as there's not a nuclear apocalypse or anything like that, you're probably not going to have a data loss event once your data is safely secured inside of Google. Ideally, you want to put all of your data inside of the Google ecosystem because once it's in the Google ecosystem, it's pretty safe, right? It's very unlikely for Google to lose any of your data considering that it's going to be stored in at least three geographically separate locations at any one time. You've got your email sitting inside of Gmail. You've got your calendar data sitting in Calendar. So, for starters, when you make the switch over to something like G Suite, it's a business platform, right? So, you've got your file storage in Google Drive. How do we make sure that our data is actually secure with business backup? So, it could be something like or a business management app that you're using that's browser-based, right? So, we've got lots of places where we have business data sitting. Then, you may have other applications on the cloud that have business data as well. It might be Google Drive, it might be Gmail, it might be Calendar. Cloud data is going to be counted in your business backup, right? So something that's within an application like G Suite. So, that might be data sitting on local computers, it might be if you still have a server or some kind of local infrastructure around, it might be local servers or local data sitting somewhere there. So, business backups are going to be any of your business data that needs to be backed up. We get this question on pretty much every single phone call that we have with any customer who's considering a switch over to G Suite or Google Cloud for all of their business applications. You'll start with a 30-day free trial.“Well, what business backup do I need once I've switched over to G Suite?” If you bought Google Workspace online and your edition supports add-on licenses, you can add Vault from your Google Admin console. Review About upgrading to an edition that includes Vault. If you decide to upgrade your Google Workspace subscription to an edition that automatically licenses all users, make sure you don't accidentally delete data you want to retain.Follow the steps in Get started: Vault administrators. Buy Vault based on how you bought Google Workspace:įollow the steps to buy Vault add-on licenses onlineĬontact your Google account manager or sales representative. Alternatively, you can suspend their account to preserve data and disable services, but a suspended account is billed the same as an active account. For more information, see Manage former employees and their data. To keep a user's data available to Vault after they leave your organization, assign them an Archived User (AU) license. If your Google Workspace administrator deletes a user, all data associated with the user's account is deleted, including data held or retained by Vault.Google Workspace data isn't retained until you assign Vault licenses to user accounts (for add-on licenses) and set retention rules.Missed payments, invalid credit cards, or similar billing issues can cause your organization to lose its Vault licenses.Work with your Google Workspace administrator to ensure that user licenses stay active. As a result, retention rules aren't enforced and affected data is lost, with no recovery options. After 30 days of nonpayment, Vault licenses are terminated.
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